Job Title: Team Admin Assistant

Reports to: Director

Scope: To assist in the smooth running of the Company operations

Key Responsibilities

• Assisting Director in sending out tender enquiries to contractors.
• Assisting the Director with sales information, new homes enquiries and customer set ups.
• Typing up quotations and submitting to customers.
• Service/ utility enquiries & relevant legislation changes.
• Processing material requisitions, purchase orders (SAGE) chasing/booking deliveries.
• Managing/ booking statutory testing and inspections for plant, machinery and vehicles.
• Organising transportation of goods to and from locations.
• Booking of trains/ hotels etc for remote work when required.
• Conducting certain duties on behalf of the landlord (Managing Director) such as meter reading/liaison with tenants and estate management.
• Organising and negotiation of various insurance policies with brokers.
• Give a positive first impression of the company on the telephone and in Reception.
• Assisting with the day to day operations and dealing with correspondence both incoming and outgoing.
• Receive incoming deliveries checking items as ordered.
• Liaison with estate agents/ solicitors working on our behalf.
• Conducting weekly fire alarm tests
• Assist in meeting marketing deadlines
• Produce written documentation to the agreed standard using company templates as appropriate
• Refer any customer, supplier and other queries to the relevant department as required
• Liaise with customers and colleagues in a professional manner at all times
• Comply with the company’s Health and Safety Policy and ensure a duty of care to all other members of staff
• Undertake any identified training to maintain up-to-date competencies and to enhance skills as necessary
• Undertake any other reasonable duties as requested by the Directors of the company

Qualities Required

• Excellent attention to detail
• Experience of Microsoft packages including Excel
• Ability to organise, prioritise and be proactive in working to deadlines
• Excellent Maths skills required
• Ability to work as part of a team

Job Types: Full-time, Part-time, Permanent
Part-time hours: 40 per week

Salary: £10.00 per hour

Benefits:

• On-site parking

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Cornwall, PL17 8PP: reliably commute or plan to relocate before starting work (required)

Experience:

• Administrative Assistants & Receptionists: 1 year (preferred)